Ready to be the heartbeat of our office? Join us as Office Manager and make a real impact every day!
InsTech Netherlands is a dynamic and innovative company at the forefront of smart security inspection technology. Established in 2017 the company has rapidly expanded its presence with offices in Rotterdam and Amsterdam. InsTech Netherlands is committed to pioneering inspection solutions across various industries, including cargo, aviation, mining, food safety, etc.
Your role as Office Manager
As Office Manager, you will be responsible for a wide range of tasks that ensure the smooth running of our office. From managing daily operations and coordinating with HR to organizing events and maintaining office facilities, each day will bring new challenges and opportunities - no two days are the same. This is a versatile role that offers a mix of administrative, organizational, and people-focused responsibilities, making it perfect for someone who thrives on variety and enjoys taking on diverse challenges. You will report directly to the Deputy General Manager of InsTech Netherlands.
We welcome candidates at all levels—whether you’re a motivated student looking to gain experience or a seasoned professional seeking a new challenge, we’d love to hear from you!
Key responsibilities
Serve as the primary point of contact for office management duties.
Schedule meetings, manage appointments, and organize the office layout.
Maintain office conditions and arrange repairs when needed.
Partner with HR to update and implement office policies.
Manage contracts, office vendors, and negotiate prices.
Oversee the general administrative budget, ensuring timely reporting.
Assist in onboarding new hires and addressing employee queries regarding office management.
Liaise with facility vendors for cleaning, catering, and security services.
Plan and organize in-house or off-site activities such as celebrations and conferences.
Ensure compliance with information security policies and environmental regulations.
Maintain confidentiality and report security incidents as required.
What we’re looking for
Passion for office management and organizational effectiveness, regardless of experience level.
Proven experience as an Office Manager, Administrative Assistant, or related role is a plus but not required.
Strong organizational and communication skills, with fluency in English (Dutch is a plus).
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to work efficiently under pressure and handle sensitive information.
What we offer
Competitive salary in line with the CAO.
A full-time position with a 38-hour workweek.
Opportunities for professional development and career growth, regardless of your starting point.
Access to the latest tools and resources, including Office 365 and DocuSign.
Why join InsTech Netherlands?
At InsTech Netherlands, we pride ourselves on fostering an environment where innovation and teamwork thrive. This is more than just an Office Manager role—it’s an opportunity to shape the way we work and contribute to a forward-thinking organization.
Ready to apply?
Whether you’re just starting your career or bringing years of expertise to the table, we want to hear from you! Send your resume to rbos@instechnl.com. We look forward to welcoming you to our team!